Senior C&B

Job purpose

The key role of this position is responsible to do monthly payroll, social insurance, personal income tax, and related reporting to make sure accuracy and compliance with Labor Law and Company policies. He/she will also handle the employee data in both soft and hardcopy to be stored properly per company guidance. With a speedy, active, and high-end customer centric focus in a DE&I environment and Culture of Care, we welcome candidate with thriving spirit and collaboration to excel daily operations effectively, strive for flawless quality, demonstrate customer service skill.

Promote a rigorous ethics culture and seek enhanced opportunities for self-growth and C&B function’s initiatives.

Duties And Responsibilities

Senior C&B reports directly to the HR Manager on daily basis and perform a full range of duties, including but not limited to:

PREPARING PAYROLL CALCULATION AND BENEFITS (50%)
– Prepare monthly payrolls for all local and expat employees to make sure accuracy and timely payment and responsible for all reports related to payroll calculation.
– Responsible for declaration, reconciliation of Social insurance, personal income tax, medical healthcare program as per mandatory requirement.
– Monthly update employee list to Healthcare Insurance company and do reconciliation by end of the year with insurance vendors.
– Regularly communicate benefits programs to staff and any update from law related to C&B SI, UI, HI, Tax….and make payment for company benefits to employee as regulation.

– Preparing monthly personal income tax declaration data and conducting annual personal income tax finalization.
– Manage to leave a record for an employee by collecting leave requests, updating in system and reconciliation with the line manager when needed.

– Conducting disciplinary, onboarding and exit procedures for employees according to company policy.
EMPLOYEE DATA AND LABOR CONTRACT MANAGEMENT (30%)
– Manage staff profile in hard copies and in HR system – 1Office. Participate actively in establishing system.

– Monitoring labor contract duration, sending evaluation forms, preparing labor contracts, updating information, and uploading labor contracts in HR System.

– Collect new hire information and update in the Masterfile in a timely manner and store correctly in both soft and hard copy.
– Remind line manager for the probation appraisal, contract renewal appraisal.
– Prepare offer letter, labor contract for a new hire, contact renewal, appendixes, salary adjustment, confirmation letter, and termination process.
– Accountable for all external reporting to authorities, including but not limited to the Social Insurance Department, Tax Department, Labor Department, Immigration Department….
– Responsible for internal report related to C&B such as turn-over rate, OT, Headcount, movement….
– Prepare additional reports as needed.
COMPLIANCE (10%)
– Use expertise to identify gaps in current policies, improving policy application and effectiveness;
– Recommend additional processes and/or policies that will enhance the C&B function and service delivery.
HR SUPPORT & OTHER TASKS BY HR MANAGER (10%)

–  Be advisors to HR Manager and for the efficiency, effectiveness and efficacy to the processes, documentation

– Utilize the expertise and experience to continuously improving C&B function.

– Support HR department in other projects as and when required.

Qualifications

Education

–       Bachelor’s degree in human resources management or relevant fields.

Specialized reui Skills

–       A minimum of 2-3 years of experience in a similar role is required.

–       Good Labor Law knowledge, HR practice, Labor code, Tax’s law, SHUI law

–       Excellent office computer skills (MS Excel)

–       Hands on experience in administering a major HR software system and Government system related to C&B

–       Knowledge of alternative industry practices, methodologies, and benchmarks

–       High analytical ability and spread sheet skills, to work with details and high level of accuracy.

–       Good communication in English

–       Good at numerical and logical thinking

–       Honesty, integrity, carefulness

–       Excellent organization and time management skill

–       Ability to handle multi-tasking under high pressures.

Ability to demonstrate a professional, confident, and ‘can do’ attitude.

Working condition

• Office hour

Physical requirement (if any)

Direct reports (if any): HRM