Assistant MOET Principal

Job Purpose 

• The Assistant to the MOET Principal serves as the primary point of contact between the MOET Principal students, employees, parents, and relevant stakeholders. The role provides high-level administrative, coordination, and operational support to ensure the effective achievement of school goals and the smooth operation of academic and administrative functions.
• The position also supports the Academic Department and contributes to improving internal processes, communication, and overall organizational effectiveness.

Duties And Responsibilities 

Major Responsibilities:

• Provide direct administrative and operational support to the MOET Principal, including translation, documentation, and daily task management.
• Act as a communication bridge between departments to ensure timely and effective coordination of projects and tasks.
• Proactively manage the MOET Principal’s agenda, including scheduling meetings, appointments, and school events.
• Support the preparation of regular reports and facilitate internal communications as required.
• Identify opportunities to improve operational efficiency and assist in troubleshooting issues.
• Support the review and updating of school policies and procedures.
• Process PPRs in accordance with requests from the MOET Principal.
• Assist in preparing and completing the monthly Board reports.
• Take the lead in supporting strategic initiatives that promote SNA culture, effectiveness, and long-term success.
• Perform other duties as assigned by the MOET Principal.

Minor Responsibilities:

• Prepare minutes for executive and leadership meetings.
• Draft and compile weekly briefing notes.
• Coordinate the preparation and distribution of community newsletters.
• Manage complex scheduling and calendar coordination, ensuring appropriate control of information flow to SSP.
• Oversee stationery and equipment ordering processes.
• Perform other assigned tasks as required.

Job Specifications 

Education & Experience

• Bachelor’s degree required (preferably in Education, Pedagogy, Social Sciences, or related fields), or equivalent relevant work experience.
• 1 year of experience in a similar or relevant role.

Skills & Competencies

• Excellent verbal and written communication skills in both English and Vietnamese.
• Ability to work independently as well as collaboratively within a team.
• Strong time management and stress management skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent organizational skills with strong multitasking ability.
• Effective problem-solving and decision-making skills.
• Proactive, self-directed, and detail-oriented.
• Strong understanding of confidentiality and professional discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Willingness to seek clarification when tasks or expectations are unclear.

Working condition

• Standard office hours.
• Extended hours and overtime may be required during peak periods, particularly at the start of school terms.
• Occasional seasonal travel may be required.

*Please note that only candidates selected for further consideration will be contacted